by Ottawa_Chap » Sat Jun 05, 2010 09:03:35 AM
Here's a letter you can use to request validation under The Personal Information Protection and Electronic Documents Act (PIPEDA) to obtain the information you require. I've used it a few times and had success. Just be sure to send it via fax or registered mail so that you have confirmation of receipt.
Good Luck!
O.C.
*******************************
Your Name
123 Abc Rd. E. Unit 3
Toronto, ON M9G 3T2
May 1, 2009
Company Name
123 Abc Rd. E.
Vancouver, BC L6V 1B9
Attention: Privacy Officer
Dear Ms. Smith;
Re: Your Name
Account # 123456789
I am writing you in connection with the above-noted account.
This letter will confirm that, under the Personal Information Protection and Electronic Documents Act (PIPEDA), I wish to obtain a copy of all records containing my personal information.
More specifically, I am requesting copies of the following records:
* Any recorded telephone conversations with respect to my account involving employees of ABC Company Inc.
* The contents of your electronic file on my above-noted account, including but not limited to the note lines;
* The contents of any hard copy file in connection with the above-noted account;
* Outgoing correspondence with respect to my file including any documents sent by regular mail, courier, facsimile (including fax cover sheets) or e-mail;
* Incoming correspondence with respect to my file including any documents received by regular mail, courier, facsimile or e-mail;
* All contracts that contain my signature;
* Any credit reports in your possession.
I understand that under PIPEDA, you have 30 days from the date you receive this letter to provide me with any records containing my personal information, except where you satisfy the conditions for a 30-day extension, in which case you have 60 days from the date of receiving this letter to provide me with copies of the requested personal information.
Sincerely,
Your Name
cc: Office of the Privacy Commissioner of Canada
******************************
NOTE: You do not need to cc the Privacy Commissioner, but leaving that in the letter adds an extra impact to your request.
Infuriating one C/A at a time..